Legal Assistant – Clerk of Court Office JOB DESCRIPTION Classification: Regular Part Time/32 Hours Per Week; Monday-Friday Reports to: Clerk of Courts Date: September 2019
This is a part-time position performing technical assistance, administrative, clerical and receptionist services within the office of the Clerk of Court. Must be able to work under stressful situations involving many deadlines and time limits. At times, will work independently and must initiate and complete projects and programs. This position reports to the Clerk of Courts within the Circuit Court.
ESSENTIAL DUTIES and RESPONSIBILITIES:
Perform duties relating to all cases including case initiation, receiving and filing case documents, and disposing of cases. Prepare authenticated copies, calendar index and enter court data in CCAP system for the State. Clerk court activities for all types of court hearings. Assist in posting fines, court costs, and filing fees. Conduct record searches of court files. Assist in answering questions of the public, answering the phone, and process daily mail. Performs routine clerical tasks such as sorting, recording, filing, and typing as required. Other duties as assigned. Process passport applications.
QUALIFICATIONS, KNOWLEDGE, SKILLS, and EXPERIENCE:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without a requested accommodation. The requirements listed below are representative of the knowledge, skill, and/or ability. Strong computer knowledge and experience necessary (typing speed minimum 45 wpm); bookkeeping and accounting practices; ability to follow written and oral directions; ability to deal tactfully, courteously, and confidentially with the general public; must show ability to participate in continuing appropriate training. Knowledge of Circuit Court system helpful. Preference given to applicants with additional training and/or experience in word processing (Word), spreadsheets (Excel), database programs, and the Circuit Court Automated Program (CCAP).
REQUIREMENTS OF WORK
Ability to work in a pleasant and understanding manner with the public, County Officials, and co-workers. Considerable knowledge of the departmental programs, operations, and policy with respect to general functions performed. Knowledge of principles and practices of business management with regard to office management, bookkeeping and accounting. Considerable knowledge of modern office procedures, equipment, and practice. Ability to type and do accurate clerical work. Ability to perform tasks while being subject to frequent interruptions. Ability to communicate effectively both orally and in writing. Ability to plan, organizes, and schedule priorities effectively. Ability to carry out sometimes-complex oral and written instructions. Ability to read and write and to use independent judgment. Ability to work with confidential records and keep confidentiality. Ability to input and retrieve data on computer and perform word-processing functions. Ability to compose and set up letters and use proper grammar. Ability to work under limited supervision once on the job training is complete.
EDUCATION and TRAINING REQUIREMENTS
Graduation from an accredited high school or equivalent. A minimum of an Associate Degree in business or combination of work experience and training equivalent to two years of increasingly varied and complex office experience.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is required to have ordinary ambulatory skills sufficient to visit other locations; and the ability to stand, walk, stoop, kneel, crouch, and manipulate (lift, carry, move) light to medium weights of up to 25 pounds. Requires good hand-eye coordination, arm, hand and finger dexterity, including ability to grasp, and visual acuity to use a keyboard operate equipment and read application information. The associate frequently is required to sit, reach with hands and arms, talk and hear.
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.