• Application Opening:05/01/2024
• Application Filing Deadline:05/15/2024
• Annual Salary:
• Recruitment ID: RTF0147204-01122546 (147205)

TYPE OF APPOINTMENT: PROVISIONAL (TPV)
This is not a permanent appointment. A provisional appointee must participate and be successful in a Civil Service examination for this classification and be selected through an open competitive process in order to be considered for permanent appointment. Provisional appointments may not exceed three (3) years.

WHO ARE WE?

Headquartered in San Francisco, we have 2,300 employees operating across eight counties serving more than 2.7 million customers in the San Francisco Bay Area - 24 hours per day, 365 days per year.

Our Mission: To provide our customers with high quality, efficient, and reliable water, power, and wastewater services in a manner that values environmental and community interests and sustains the resources entrusted to our care.

Our Vision: We are an innovative utility leader, recognized for excellent results in service, safety, stewardship, and inclusiveness.

We are an award-winning and industry-leading utilities organization committed to our customers, community interests, and the environment. To learn more about our organization, please visit our website at .

We are proud of our infrastructure and programs, but most importantly, we value our highly qualified and dedicated workforce which ensures that this vision becomes a reality.

To learn more about working at the SFPUC, visit our career site at

Under general direction of the Chief Information Officer, the Director of IT Administrative Services independently plans and directs all administrative, budgetary and contract management functions of the SFPUC Information Technology Services department.

Essential Functions:

• Oversees and manages the processing of all IT software, hardware and professional services purchase orders and contracts on behalf of the SFPUC
• Negotiates and drafts IT software, hardware and professional services purchase orders and contracts on behalf of the SFPUC, and draft amendments for execution by the General Manager while coordinating with other regulatory agencies as necessary
• Oversees and manages the process to plan Request for Proposals (RFPs) through the CCSF Technology Marketplace and/or the Open Market and ensure the City's RFP guidelines and policies are met
• Develops, implements, and maintains policies for SFPUC technology procurements documents system, including maintaining and categorizing the archival system.
• Develops policies that enhance operational efficiencies and improve knowledge sharing with regards to the technology procurements
• Introduces a more systematic supply management system for technology procurements and drive standardized technology sourcing processes that will allow SFPUC to leverage agency wide spending to gain more favorable discounts.
• Manages SFPUC IT Services' highly complex, $30M+ departmental budget(s), including analyzing, forecasting, monitoring, and reporting budget expenditures, and initiate reallocations as necessary
• Independently reviews and evaluates financial and business models within the organization, making policy recommendations that have significant financial impact
• In conjunction with the Chief Information Officer, develops and monitors IT Services' hiring plans, ensuring personnel budget does not exceed allocated budget
• Supervises the Departmental Personnel Liaison (DPL), overseeing the hiring and selection processes and other HR requests (eTime action, extended pay range, workers comp, etc.).
• Meets with the ITS Division Directorsto partner and proactively strategize on division budgets, hires, contracts and procurement processes.
• The 1825 Principal Administrative Analyst II performs other related duties as required.

Possession of a baccalaureate degree from an accredited college or university and seven (7) years of full-time equivalent experience performing professional level analytical work. Qualifying professional-level analytical work includes analysis, development, administration, and reporting in major programs and functions of an organization in the areas of budgets, contracts, grants, policy, or other functional areas related to the duties of positions in the 182X Class series.

Substitution:

Possession of a graduate degree (Master's degree or higher) from an accredited college or university with major coursework in specialized subject matter areas such as public or business administration, management, business law, contract law, public policy, urban studies, economics, statistical analysis, finance, accounting or other fields of study closely related to the essential functions of positions in the Class series may be substituted for one (1) year of required experience.

Additional experience as described above may be substituted for the required degree on a year-for-year basis (up to a maximum of 2 years). Thirty (30) semester units or forty-five (45) quarter units equal one year.

Applicants must meet the minimum qualification requirement by the final filing date
unless otherwise noted.

Special Conditions:

• Three years experience in budget administration: development of guidelines, preparation budget materials; monitoring and reporting on budget variance.
• One year experience in contract administration: contractor solicitation and selection; contract development and production; review and processing of approvals; and contract maintenance.

Desirable Qualifications:

• Demonstrates exceptional organizational capabilities, operates with a pronounced sense of urgency, and excels in prioritizing tasks swiftly while adapting to evolving challenges and changes.
• Exhibits outstanding communication skills coupled with unparalleled attention to detail and thorough follow-through with subordinates, colleagues, and division directors.
• Possesses extensive experience and proficiency inworkflow, procurement, financial, and HR systems, such as PeopleSoft, Oracle, and ServiceNow.
• Capable of delivering compelling presentations to large audiences.

"The stated desirable qualifications may be considered at the end of the selection process when candidates are referred for hiring."

Verification:

Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process.

Note: Falsifying one's education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications. Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.

HOW TO APPLY

Applications for City and County of San Francisco jobs are only accepted through an online process. Visit https://careers.smartrecruiters.com/CityAndCountyOfSanFrancisco1/ and begin the application process.

• Select the "Apply Now" button and follow instructions on the screen

Applicants may be contacted by email about this recruitment and, therefore, it is their responsibility to ensure that their registered email address is accurate and updated. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org, @famsf.org, @ccsf.edu, @smartalerts.info, and @smartrecruiters.com).

[REQUIRED] Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.

[REQUIRED] Job Analyst Information: If you have any questions regarding this recruitment or application process, please contact the job analyst, Sanly Guan, by email at Sguan@sfwater.org.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.